You can limit printing for every object (printer, user or user group) using a quota. Once the quota is exceeded, the rest of documents will be processed according to quota settings. Use the Users->Printing Quotas menu item to view and edit quotas.

When you set a printing quota for an object, you should specify how documents should be processed when the quota is exceeded.

• Deleted – delete all documents sent to the printer.
• Paused – put documents into the queue and pause printing them.

Limiting printing by balance.

The quota sets a balance for each object. Objects can use this balance for printing. When a document is being printed, its cost is determined according to the cost settings for this printer. This cost is deducted from the balance and it decreases. When the balance reaches 0, documents will be processed according to quota settings.

IMPORTANT: If the cost of printing is not specified for a printer, the cost of each printed document will be 0. In this case, the balance will not be reduced and the limit will never be exceeded.

It is possible to limit printing documents by the balance. You can specify the balance manually or you can schedule the balance to be increased:

• Day – automatically increase the balance every day.
• Week – every week.
• Month – every month.

Пример:

The balance is set to $10.00 for the user oleg and it is increased by the schedule: Day - $5.00. When the quota is exceeded, the printing action is set to Deleted. It means that oleg can print documents the total cost of which is not greater than $10.00 a day. Once the quota is exceeded, any document sent to the printer will be deleted. His balance will be increased by $5.00 the next day.

Reduce to zero at the end of the period - this option resets the balance when the period is over. For example, the user's daily balance is $5.00 and he has printed documents for $3.00 today. If the Reduce to zero at the end of the period option is enabled, next day the user's balance will be $5.00. If the option is disabled, the new balance will be the daily balance of $5.00 + the remaining balance of $2.00 from the previous day = $7.00.

Limiting each print job.

You can also use quotas to set limits for each print job either by cost or by pages. To do it, set the Pages and Cost fields to maximum values and when they are exceeded, the document will be processed according to quota settings.

Exmple:

The Limit each job checkbox is selected for the user oleg and the following values are specified: 50 Pages and $5.00 Cost. When the quota is exceeded, the printing action is set to Deleted. In this case, a document created by this user will be printed if its size does not exceed 50 pages and its cost does not exceed $5.00. Otherwise, the document will be deleted.

Advanced limits.

Printing can be limited by keywords in the name. To set such limits, click the Advanced button in the Printing Quotas dialog box.

If you specify several keywords, separate them with «;».

Example:

The following keywords are specified for the user oleg – «jpg; jpeg; gif; png; bmp». When the quota is exceeded, the printing action is set to Deleted. If oleg prints a document named SomeCoolPic.jpg, this document will be deleted.

The Save jobs when the quota is exceeded option means that any document set to the printer after the quota is exceeded will be saved to the database