O&K Print Watch has a built-in report generation system. You can print these reports or export them in the HTML or XML format.

To create a report for the selected object, use the Report->Run Report menu item.

There are two views for reports:

• General - contains summary information for the object and also information about the latest documents printed for the object, the most active users, printers and computers.
• Detailed - a report with all documents printed by the object.

You can change the report type in the View->General/Detailed menu item.

By default, each report is based on 1000 latest records. To change the report period and the number of records, select the item you are interested in in the tree and right-click it. Select the Report->Parameters menu item. Besides, you can use this dialog box to filter results by document names, number of pages, cost, size, color and duplex.

The report can be saved to the hard drive in two formats:

1. As a separate web document (the MHT format) for viewing in the browser.
2. As an XML document for exporting and editing in other programs, for example, in Microsoft Excel.

To save the report, use the File->Save As menu item.

To print the report, use the File->Print menu item.

You can send every report to a group of recipients by e-mail.

You should select the File->Schedule E-Mailing menu item and specify the recipient's address and the periodicity of the message – every day, week, month or year. The report will be sent to the recipient at 00:00 according to the specified period.

IMPORTANT: The SMTP address of the e-mail server is specified on the context menu of the print server object: Properties->SMTP Settings.