Any user that prints anything can be included in a user group. Print statistics can be viewed for each user group. It is also possible to set a printing quota for each group. This printing quota will apply to all members of the group.

Use the User->Users Groups menu item to manage user groups.

All user groups with their descriptions and the number of users are displayed in the Groups dialog box. Use the Add, Edit and Remove buttons to create, edit or remove a group.

IMPORTANT: You can remove only an empty group. Before you remove a group, you have to remove all users from this group.

Creating a user group.

When you create a group, you should choose a name for it and select users that will belong to this group.

• Group name – the name of the new user group.
• Description – the description of the user group, an optional parameter.
• Users – the list of users that do not belong to this group.
• Members – the list of users that belong to this group.

IMPORTANT: Each user can belong only to one group. If you add a user from another group to the new group, it will automatically exclude the user from the old group.

IMPORTANT: Every new user is added to the database automatically as soon as the user prints the first document. You can import both local and Active Directory users and user groups. Use the User->Import menu item.

Printing reports for user groups.

To view printing statistics for user groups, use the Users tab in the tree in the main window of the program.

Both general reports on all groups and detailed reports on members of a certain group are available.

Each report contains the following fields –

• Group or Member – the name of a group or a group member.
• Documents – the number of printed documents.
• Size – the size of printed documents.
• Pages – the number of printed pages.
• Cost – the cost of printed documents.