How to notify user about a printing quota action.
If you have set printing quotas, a document sent to print will not be printed if its owner has exceeded his or her quota. Use O&K Print Watch’s e-mail notifications to inform users each time when a document printing is disallowed.
You can configure e-mail notifications via the O&K Print Watch web server:
- Open the address http://print_server:8989 in your web browser. The port used by default is 8989. If you have changed this parameter in the application’s settings, change the number accordingly.
- Select “Login” in the top-right corner of the home page and log in as a local or domain administrator of the web server.
- Click “Settings” -> “E-mail reports.”
Create a new e-mail notification about exceeding the printing quota:
- Enter the notification recipient’s e-mail address in the “e-mail” field.
- If you want to send all notifications to one recipient (for example, to the administrator), just enter the e-mail address (for example, firstname.lastname@example.org).
- If you want to send each notification only to the user whose attempt to print the document was blocked, you need to use the %user_email% template.
Now each time a document printing is disallowed, a notification will be e-mailed to the administrator and/or to the document owner.
IMPORTANT: If you want to send “printing quota exceeded” notifications, you need to specify an e-mail address for the document owner. You can do it manually via Control Program: Right-click the selected user -> Properties -> E-mail. Or you can do it automatically if you use synchronization of Active Directory users, provided that an e-mail address has been specified for the user in your domain’s Active Directory.